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Club and Organization Resources

Below, clubs and organizations will find all of the forms, policies, and procedures they need to be successful. If you have any questions, or need any help with your organization, please contact Katie Cronmiller, Assistant Coordinator of Student Engagement at kcronmller@massbay.edu

General Information

All of the rules, policies and procedures for clubs and organizations can be found in the Club and Organization Handbook. Student Engagement hosts Club Trainings at the beginning of every semester, but if you cannot attend, have any questions, or would like additional training on the club/organizations policies and rules, please contact Katie Cronmiller, Assistant Coordinator of Student Engagement at mcronmiller@massbay.edu.

Club and Organization Handbook

Getting Registered

All clubs and organizations are required to register with the Office of Student Engagement every academic year. Please complete the Returning Club Registration Packet Below and submit a copy of the Hazing Acknowledgement Form to the Office of Student Engagement. If your club/organization changes leadership at any point, please resubmit the Hazing Acknowledgement Form with the new President’s name.

Returning Club and Organization Registration

MassBay Community College Hazing Policy and Acknowledgement Form

Making Reservations

The Office of Student Engagement makes all club and organization reservations. Clubs can request space for meetings, tabling in the cafeteria, and larger events through the Club Space/Event Reservation Request Form below. If you have any questions, or would like to discuss set-up options for larger events, please reach out, we are happy to help. We have also purchased lockers for clubs to store materials in, if you would like to request a space, please fill out the form below:

Club Space / Event Reservation Request

Club/Organization Locker Request

Requesting Funds

Club and Organizations funding may be achieved through fundraising, co-sponsorship with departments, or by requesting funding from the General Club Fund by submitting a Club Funding Request Form and receiving funding from SGA. Only registered organizations are able to receive funding and clubs must follow all college policies and work closely with the Office of Student Engagement to spend funds received.

Club Fund and SGA Funding Request

Travel

All club and organization travel must be approved by the Office of Student Engagement, and must be considered official business of the club/organization by the Office of Student Engagement. All club and organization travel must be accompanied by the Club Advisor or other professional staff member from the college who is responsible for addressing any issues should they occur. The Office of Student Engagement must have a Travel Waiver and copy of the Emergency Contact Information Form on file for each member of the club/organization attending the event prior to traveling. The Advisor/staff member supervising the trip must have a copy of the Emergency Contact Information Form for each member.

Travel Waiver

Student Trip Release Liability Waiver Form

Emergency Contact Information Form

Emergency Contact Information Form